Additional Accounting Fields

On this page you can create additional accounting fields to determine how a work order or an invoice is divided by a finance team. You can also build rules that automatically approve work order financials and invoices based on the finance codes someone inputs.

Finance codes

You can add a set of finance codes under Finance Code 1, Finance Code 2, and Finance Code 3, each representing a different organizational or approval level. On a work order or invoice, the requester can select a value from the finance code fields, and the work order or invoice is divided by the finance team accordingly. If you build rules for the finance codes, selecting a finance code value can automatically approve the work order or invoice.

You can enable finance codes on work orders and invoices at Admin > EAM Accounting Settings under Capital Expense Settings. Ideally, you should not turn on Finance Code 3 if 1 or 2 are not turned on.

Each Finance Code page shows the following fields in a smart table.

• Name: The name of the finance code

• Description: The finance code description

• Status: Whether the finance code is Active or Inactive (that is, whether it can be an option for the associated finance code field on work orders or invoices)

Create a new finance code

1. Click Create new finance code for the finance code set you want to add a code to (Finance Code 1, 2, or 3)

2. Enter the Name, Description, and set the Status.

3. Save the new finance code.